Creating A Candidate Rejection Letter

Many employers state they simply do not have the time to construct a rejection letter for potential candidates that they have interviewed. This form of communication is just as vital as the recruiting and interviewing process itself, however, many employers dismiss the ever begrudging rejection letter all together. The question that many potential candidates wish to ask is why? All they wish for is a simple response- post-interview- as to their standing in the running for the position. They are not asking for a full-out 5 paragraph response, but a few simple sentences to inform them of their status.

In defense for employers everywhere, the amount of time it takes to develop and send rejection letters is ridiculous- especially if the candidate response was high. However, to maintain respect and company reputation, time must be set aside for this final process of an interview. Below you will find some suggestions that wishes to extend to all employers who forego the simple process of rejection letters.

  • Set aside time to develop a basic template or form to use as your typical rejection letter. It should simply state the outcome of the interview in as little terms as possible. Some companies list reasons such as under-qualified, not enough experience, and even that they’re looking to hire in a different direction. Are the reasons vague? Definitely. Nevertheless, it gives a company wiggle room while saving time when a candidate looks to have a further explanation as to why they were looked over- and there will be candidates who will request further explanation.
  • At the interview, if the candidate hasn’t already listed their email address on their resume, ask them for it while they are present. Emailing rejections letters is an efficient way to get the word out to all that have interviewed. With your template/standard form already developed and ready to be used, it’s just a few clicks away from satisfying the candidates need to know immediately.
  • Word travels fast when a person feels they have been shunned or complimented by a company. By sending rejection letters, candidates will come to respect the organization more for thinking and respecting their own personal feelings. It thus improves your reputation as a company of worth, which will in turn attract skilled employees to your door.
  • Utilize computer programs which already have basic templates from which to create your rejection letter from. They are relatively inexpensive and some may even be free on the Internet.